After National Symposium, I bet several of you swiped your way out to the App Store and bought that little app named, "Noteshelf" that was recommend by Winnie and started creating cool little notebooks. Just like in Jr. High School when we got to pick out school supplies.
Now, if you are a first-time user of Noteshelf, congratulations! It is a great little product. The best way to get to know it, is to use it. But... what if you are a long-time user, you have all these wonderful little notebooks created with their pretty little covers, your judging papers, colored inks scribbled into symbols, and most of all you want to keep them forever, and ever..... and ever.
Then... you go out and buy a new iPad. Now the drama begins (dun, dun, dun, dunnnnnn..). How do you get all your precious "stuff" over to Noteshelf on the "new" iPad. Well, recently I was challenged with the exact problem when I bought an iPad Mini and tried to transfer my "stuff" from my iPad Gen3. Two hours later, three cups of coffee, a few choice words, and I had finally figured it out. This is where I started doing a little hating on Noteshelf.
In order to backup Noteshelf, you must have the latest version installed. I believe that version 8.6 or greater. If you don't have this version installed, make sure that you have updated all your apps. If you have a first or second generation iPad, it may not support version 8.6. That is between you and your iPad. Double check, just to make sure.
If you do have Noteshelf 8.6 installed, you can now backup all your "stuff" but it requires a desktop or laptop to do so. You must backup your Noteshelf first in order to restore on your new iPad.
(The following steps should be done on your home network to keep information on your iPad and your laptop/desktop secure.)
1. Open Noteshelf and click on the little wheel/gear icon on the upper left-hand side. In the drop down box you will see an option "AirTransfer Back/Restore".
2. A black box pops up that says "Noteshelf AirTransfer". A link is given so that you can access Noteshelf files from your desktop/laptop. It should say something like "http://192.168.1.53:8080" (not necessarily those numbers, but something "like" it). DO NOT CLOSE NOTESHELF AT THIS POINT.
3. Go to your laptop/desktop and open up a browser, either Safari or Explorer. Type in the link that Noteshelf gave you, http://192.1......etc... and go to the link.
4. You should have a window that pops up, that looks something like this, but with your notebooks in it. (Of course these are my notebooks...)
5. If you scroll to the bottom of the page, you will see a button that says "Download Database". (Later, we will be using the "Restore from Backup" to bring in the notebooks on our new iPad.)
6. Click on the "Download Database" button. You will notice on your old iPad that the black box is now showing a download bar. This may take several minutes to download, depending upon how many beautiful notebooks you have.
7. After the download is complete, the file will be in your "Downloads" folder on your laptop/desktop. Navigate your way out to this folder, and look for a file that will be something like this:
Now, this is where the fun begins!
8. On your "new" iPad, make sure that Noteshelf 8.6 or greater is installed. If you have any new notebooks created on this iPad, you will lose them. Just forewarning you now. Now if you are technically minded, and think outside the box, there is a way to download individual folders, and then restore the individual folders. For the sake of this blog, my sanity, and my time, I don't want to go into that now. Hopefully someday Noteshelf will have a sync capability across multiple devices.
9. Open up Noteshelf, and just like you did on the old iPad, click on the wheel on the upper left side, scroll down and choose, "AirTransfer Backup/Restore". This will open up the black box that is titled, "Noteshelf AirTransfer".
10. Go to your laptop/desktop and type in the "http://192.168.1.72:8080" or whatever link Noteshelf gives you. This will take you to a page that shows the content of Noteshelf on your new iPad. It should look something like this:
Again, just a reminder: if you have any notebooks showing up here, other than the "Sample PDF" they will be gone... forever.
11. Scroll to the bottom of the page, and select the button that says, "Restore from Backup".
12. You will now be taken to a page where you will "select" the back up file that you created earlier. Click on the "select" button, browse out to your "Noteshelf-Backup-2014082191027.ndb" file and choose it. Once that file is selected, click on the button that says, "Submit".
13. If you look on your new iPad, you will see a download process begin. Once it is finished, you will get a green checkmark with a "Restore Complete" and a "Restart" button. Click on the "Restart".
14. Noteshelf will close. Reopen Noteshelf. You should now see all your notebooks transferred over to your new iPad.
To preserve your data, it is recommended that you back up your Noteshelf to your desktop/laptop at least once a week if you are judging like a crazy person. If you only judge occasionally, then once every two weeks or even once a month is good.
If you have questions or comments about this blog, please leave me feedback! However, I cannot troubleshoot your individual iPad issues, and I am not paid by Noteself to troubleshoot their app.
Kathi Blazek is a National Judge in the state of Colorado.